1. If you install Google Gears
(http://gears.google.com/), you can edit Docs word-processing documents
offline, and Docs automatically syncs them with the online version the next
time you sign in online.
2. If you make other folks collaborators on
Docs documents and spreadsheets, everyone can work on the files simultaneously.
To invite collaborators, head to the upper-right Share button (for documents)
or Share tab (for spreadsheets).
3. It’s a snap to publish documents created in
Docs as blog posts—just select "Publish as web page" from the Share
menu, and then click the "Post to blog" button.
4. If you want to embed a Docs presentation in
a Web site, just go to the Publish tab, click "Publish document", and
then copy the HTML that appears in the Mini Presentation Module box. Paste the
code into your site’s HTML, upload the revised version of the site, and voilà!
5. Google gives you a whole slew of functions
to help make working with spreadsheets more efficient. For the complete list,
go to www.docs.google.com/support/spreadsheets. (The GoogleLookup function is
particularly nifty.)
6. If your Docs list is getting cluttered, you
can hide files (documents, spreadsheets, or presentations) to keep your list
clean. Just turn on the checkbox next to any file you want to hide (you can
select more than one), and then click the Hide button. To make a hidden file
reappear, find All Items in the left-hand menu and, if necessary, click its +
sign to expand it. Then click Hidden to see your hidden files; select the
one(s) you want to see in your Docs list, and then click Unhide.
7. You can easily turn spreadsheet data into
all kinds of charts: column, bar, pie, line, area, or scatter. To create a
chart, open your spreadsheet to the Edit tab, select the range of cells you
want to convert into a chart, and then click the "Add chart" button.
In the Create Chart box that appears, tell Docs what kind of chart you want to
create and fill in the other info it needs, and then click "Save
chart."
8. If you create a chart based on a Docs
spreadsheet, you can save it as an image and insert it into a Docs document.
After you create your chart, click its upper-left Chart link and select
"Save image". Save it to your computer, and then open the document
you want to put it in. Click Insert and select Image, then tell Docs where to
find the file on your computer.
9. If you don’t like a change that you (or
someone else) made to one of your Docs files, no problem. Just head to that
file’s revision history (click File and then choose "Revision
history") and pick a previous version that you like better.
10. If you’re working on a computer that
doesn’t have Adobe Reader and you need to print a document, click Share and
select "View as web page (Preview)" to open the formatted document as
a Web page. You can then print it from your Web browser. The formatting isn’t
quite as good as if you print from a PDF—and you’ll probably have the browser’s
header and footer—but all the content is there.
11. If you’ve published a Docs document as a
Web page, you can make the Web page update automatically whenever you edit the
document. Just click Share and select "Publish as web page"; then
turn on the "Automatically republish when changes are made" checkbox.
12. To see how your Docs document will look to
folks you share it with, click the Share This Document page’s "Preview
document as a viewer" link. If the preview doesn’t look quite right, then
go back and edit the document before you share it.
13. You can add YouTube videos to your Docs
presentations. In the blue bar above the edit pane, click "Insert
video". Google opens a box where you can search YouTube videos by keyword.
Find the one you want and click it to select it. Then click the Insert Video
button to put the video on your slide. Once it’s there, you can move, resize,
or delete it, just like any image or shape. During a slideshow, viewers can
play the video by clicking the Play button on its slide.
14. When you’ve got several collaborators
editing the same document all at once, have each person choose a different
color for his text to help sort out who made what changes. (The simplest thing
is to have each person use the same text and highlight color.) Then, when you
finalize the document, simply select the whole thing and click the "Text
color" button to change the rainbow of text colors to basic black.
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